This is Jewelers Mutual's "Your Inventory Record Keeping Guide" (2021), a 25-page reference for jewelry businesses on maintaining inventory records that satisfy Jewelers Block policy requirements. It covers:
- Why record keeping matters (faster/fuller claims payment, business planning, theft deterrence) and a self-assessment checklist
- Core requirements: annual detailed/itemized inventory, purchase invoices, component cost records, and traceable sales receipts, kept 7+ years and stored securely off-premises
- How to build a perpetual inventory system, including unique inventory numbering, category codes (e.g., CH for chains, D for diamonds), sales tags, and sample forms for receiving, selling, returns, and inter-store transfers
- Special handling for pawned items, estate merchandise, memo/consignment goods, scrap gold, customer repairs, non-invoiced goods, custom-made jewelry, gold sold by the gram, bulk loose stones, and giftware/fashion jewelry
- Steps for conducting and documenting an annual physical inventory
- A separate section for manufacturers/wholesalers covering raw materials, bulk stones, finished goods, and off-site merchandise
- Contact info for Jewelers Mutual for further questions
